It depends on who is requesting the records and for what purpose. For example, most charges to insurers are covered by our provider agreement with each insurer. Generally, clinics should charge as follows:
COPY COSTS – MEDICAL RECORDS EFFECTIVE: NOVEMBER 1, 2013
Requests for Medical Records
A. From Patients
- 50 cents per page*
- $5 per x-ray, photo, image, slide
- Postage and delivery fees (no postage, (if faxed)
B. From Attorneys, Insurance Companies, in response to subpoenas
- $10 base fee
- Additional 50 cents per page*
- $5 per x-ray, photo, image, slide
- Postage and delivery fees (no postage, if faxed)
*30 cents per page if entire request can be produced and delivered electronically and patient has so requested. In no event may this cost exceed $200. No postage may be charged, but a delivery fee may apply (e.g., long-distance charge).
